Why Temporary Event Staffing Is the Key to a Successful Event

Posted on 11/27 by Erin Helms

If you’re planning a big event, you probably already know the sheer amount of work that is involved. From weddings to corporate getaways, every detail must be carefully planned, organized, and executed. This can involve a large team of people, possibly many more than you have on your permanent team. Event staffing companies can provide the temporary labor you need to ensure that every event goes off without a hitch.

What Is Temporary Event Staffing?

Temporary event staffing involves hiring just the right number of employees, with just the right skills and experience, for each event. When the event is over and cleanup is complete, these temporary workers go on to their next gig. You don’t need to worry about finding something else for them to do, and you can always have the right sized team for an intimate wedding or a huge fundraising gala.

How Do Event Staffing Companies Enhance the Event Experience?

Event staffing companies enhance the event experience for both employers and guests in several important ways:

Provide Staff for Every Stage of the Event

Any event can be broken down into stages: • Planning • Organizing • Contracting with Vendors • Setup • The Event Itself • Cleanup • Tear Down While some people have the skillset required to handle all of these stages, most event staff specialize in one or two areas. For example, someone might be an excellent emcee but have lousy organizational skills. Someone else may be a people person who can negotiate incredible vendor contracts but be physically unable to put up and take down tents and tables. When you partner with an event staffing company, we can provide the right talent for every stage of your event. You don’t need to worry about finding people who can do double or triple duty. Just let us know all the details, from the date and venue to the theme and number of guests, and we can create a staffing plan to guide you every step of the way.

Improves Guest Satisfaction

Event guests want two basic things: to be looked after and to be entertained. Event staffing companies know how to anticipate guest needs and desires and how to ensure that the right people are there when needed. Our professional experience can lead to higher guest satisfaction.

Provide Replacements Quickly if Issues Arise

Of course, event staffers are only human. A key member of the team could fall ill or experience a car breakdown on the way to the event. When you work with a professional event staffing agency, these situations don’t have to ruin the big day. We maintain an updated talent roster, which means that we have backup staff members ready to go. If anything unusual comes up with one of your assigned staffers, we can get a replacement quickly.

Key Questions Managers Should Ask When Choosing an Event Staffing Agency

Of course, not all event staffing agencies are alike. You’ll want to be sure that you choose a company that is well aligned with your specific needs and goals. What is your experience with staffing events similar to ours in size and scope? Event staffing needs can change dramatically depending on the size and scope of the project. Many experienced agencies have staffed events of many different sizes and types, but some specialize in a particular kind of event. Other agencies, especially if they are newer, may have more limited experience. Choose an agency with a strong track record of staffing events similar to the one you are planning. How do you recruit, vet, and train your temporary staff to ensure quality and reliability? This is an incredibly important question, because your temporary staff members can literally make or break your event. You want to work with a company that is dedicated to quality and reliability, and has processes in place to ensure that all temporary staff meet this high standard. Different companies use different vetting and training methods. Exactly what process they use is unimportant, as long as formal procedures exist and you feel comfortable with them. What is your process for handling last-minute staffing changes or emergencies? Any event staffing agency can perform well under ideal conditions. But the larger or more complex your event is, the less likely that everything will go according to plan. When an emergency arises or a staff member needs to be replaced, will the company be there for you? Different companies handle this in different ways. For larger events, though, it’s usually best to have a coordinator on site from setup through tear down, including during the event itself. This person should be highly skilled and experienced, with excellent organizational, problem-solving, and people skills. Being able to report any emerging issues to a single on site point of contact and have them handle the situation can be extremely valuable. It can save you from playing phone tag with an offsite representative while allowing you to get back to the important work of hosting your event.

How do you recruit, vet, and train your temporary staff to ensure quality and reliability?

This is an incredibly important question, because your temporary staff members can literally make or break your event. You want to work with a company that is dedicated to quality and reliability, and has processes in place to ensure that all temporary staff meet this high standard. Different companies use different vetting and training methods. Exactly what process they use is unimportant, as long as formal procedures exist and you feel comfortable with them.

What is your process for handling last-minute staffing changes or emergencies?

Any event staffing agency can perform well under ideal conditions. But the larger or more complex your event is, the less likely that everything will go according to plan. When an emergency arises or a staff member needs to be replaced, will the company be there for you? Different companies handle this in different ways. For larger events, though, it’s usually best to have a coordinator on site from setup through tear down, including during the event itself. This person should be highly skilled and experienced, with excellent organizational, problem-solving, and people skills. Being able to report any emerging issues to a single on site point of contact and have them handle the situation can be extremely valuable. It can save you from playing phone tag with an offsite representative while allowing you to get back to the important work of hosting your event.

Ready to find the Perfect Staffing Partner for your Event? Contact LaborMAX!

Temporary event staffing is an excellent way to bring in talented professionals for each stage of any large event. Using temp labor allows you to scale staffing up or down according to the size and scope of each event. It can also save you both time and money over trying to source the right talent for each stage of the event on your own. But you’ll need to partner with an event staffing agency with a strong background and experience in staffing events like yours. LaborMAX has grown to encompass over 100 locations in 31 states. When you partner with us, you’ll gain the advantages of a nationwide staffing agency with a hometown, personal touch. We have deep expertise in the event industry and a strong, constantly updated roster of top talent. Our list of fully vetted, highly qualified professionals includes experts in every aspect of event planning and management, from the earliest idea stages through tear down. If you are planning a party or other special event, contact us today! We can help you design a staffing plan and provide you with just the right people to help ensure that your event is a complete success.

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